TXBC Exec comm. Conference call  June 26^th 11:30 am

Participants:

Kathy, Mary Beth, Julie, Rani, Judy, Linda Jackson, Janet, Pam Berens, Kat Jackson

Agenda:

Stakeholder contact updates and plans for completion

Content of Stakeholder invitation packet

Kickoff press release(s) and media event

Stakeholder luncheon:

Logo contest proposal

Agenda for general conference call

Notes from the meeting; Action items are highlighted:

Stakeholder contact: Mary Beth Blue led the discussion on stakeholder contacts. Several people reported preliminary contacts to alert individuals that a formal invitation would be forthcoming and to get feedback from them regarding likely participation. Mary Beth recorded the information about contacts made on the stakeholder tracking chart. She also let people choose or assigned a stakeholder committee member who will keep in touch with them and record progress and responses. An additional column was added to the stakeholder tracking chart to note which groups would need assistance with transportation. 

• A decision was made not to offer transportation to stakeholders automatically, but to offer assistance if the stakeholder group broached the issue of needing assistance.
• Sen Royce West was added as a legislative invitee - Linda Jackson will invite him to be at the stakeholder event.
• Pizza Hut and Texas Instruments were added as potential business stakeholders – Linda Jackson and Rani Garcia will contact them
• 3 M was dropped as a potential stakeholder because no one on the committee knows a current contact.

Content of Stakeholder invitation packet:

• The fact sheet was approved with minor changes to wording and fonts. It was noted that the fact sheet will be revised after the stakeholder luncheon. At that time a reference to membership will be added.
• The membership application was amended slightly and Janet Rourke will produce a version that can be printed and included in the invitation packet. It was decided that applicants will be asked about their experience and expertise in a variety of settings, but will not be asked to help in any particular projects at the time of application.
• Rani Garcia will work on revising the stakeholder letter to include references to the inclusions in the packet and details about the luncheon and press conference.

• Kickoff press releases and media event

• Julie Stagg will produce the 1^st press release shortly and distribute it to local coalitions.

Stakeholder luncheon:

• Akin Gump will provide space and will cover the cost of the luncheon. The room available in Austin seats 22 at the table, and additional chairs can be placed around the room. Rani thought that a hot buffet lunch would work best and we will likely have about the right number of people after the responses are in.
• A tentative date was set for October 6 with October 13 as a backup.
• Medela will provide some funds for travel. Kat needs details to submit a detailed budget. The alternative is to ask for a set amount. Kat is a travel agent and felt that she could get good rates on travel if she made the arrangements.
• Other pump companies have not been contacted. Judy agreed to contact Hollister. It was decided that we need to have a discussion during the general conference call about whether pump companies that are not “code compliant” like Avent should be approached. 
• The agenda for the stakeholder luncheon was discussed. The general consensus was that a humorous speaker would be good. Kat will e-mail information about one potential speaker committee. Mary Beth Blue will speak to her husband (a retired motivational / coalition building consultant) and get back with the committee. Further discussion was tabled due to time constraints and another conf call was scheduled to discuss the luncheon meeting agenda.

Logo contest: Janet Rourke proposed a contest for producing a logo for the TXBC. She will e-mail local coalitions with an announcement of the contest and it will be added to the agenda for Wednesday’s conference call.

Agenda for general conference call:

• Report on activities of Exec committee
• Logo contest
• Report from Barbara Wilson Clay on the Ban the Bag project.

• Next Exec Committee conference call:

July 10 at 11:00 am.

purpose: planning for agenda at Stakeholder luncheon.

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